Best Time And Attendance Software (2024) (2024)

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Clockify is a cloud-based time and attendance software with a generous free plan for unlimited users, which is sufficient for most small businesses.

The attendance tracker app allows employees to clock in and out of the system using a smartphone, web app, browser extension or time clock kiosk. It can track both billable and nonbillable hours and takes care of paid time off management too. The software automatically tracks URL and apps used and sends idle detection notifications.

The timesheet for each employee is generated automatically and you can share the data with payroll and other apps integrated with the Clockify app. This eliminates manual timesheet data entry into the payroll workflow, reducing instances of incorrect employee payments or payroll recalculation.

Clockify Tiered plans and pricing:

The Basic plan has project templates, allows you to audit time and customize reports. With the Standard plan, you can also generate invoices and set task reminders. The Pro plan has tools for project budgeting and cost estimations, GPS tracking and productivity enhancement through screenshots and URL tracking.

If you need greater security and control, you can go for the Enterprise plan that has added features, such as single sign-on (SSO), control accounts and audit log.

Learn more: Read our full Clockify review.

Who should use it:

Clockify is the best free time and attendance app for small businesses that want to track employee hours in real time and improve team productivity. Data generated from tools, such as app and URL tracking, screenshots and idle detection, is available to the employees so that they can track and improve their own productivity.

Buddy Punch is time and attendance software that enables businesses to track employee hours and ensure they are paid accurately for every hour worked. It stands out for its low price per user and feature-rich entry-level plan. For example, every plan comes with unlimited free administrators, GPS, helpful alerts and reminders, time off tracking, built-in break scheduling, reporting and payroll integrations for seamless payroll processing.

Buddy Punch tiered plans and pricing:

The standard plan has all the time tracking features for business of any size while the pro plan comes with scheduling tools in addition to time tracking. The enterprise plan includes all the time tracking, scheduling and payroll tools. If you want to add payroll to the standard or pro plan, it will set you back by a base fee of $39 per month and $6 per month, per user.

Buddy Punch allows multiple punching methods such as facial recognition, username and password, quick response (QR) code scanning, time kiosks and PIN. To eliminate buddy punching, the software puts webcam photos on punches, assigns internet protocol (IP) addresses to remote employees, can lock specific devices and limits punches to specific times or scheduled shifts.

Buddy Punch has its own payroll software but it also integrates with most other payroll systems seamlessly. The software calculates over time automatically and you can even put a cap on overtime allowed to individuals. If you want, you can also assign automatic breaks to ensure compliance with labor laws.

Who should use it:

Buddy Punch is the best time and attendance software for businesses that need to eliminate buddy punching while also optimizing labor costs and complying with the labor laws.

When I Work is time and attendance software designed specifically for workplaces where employees work in shifts. It has advanced scheduling features that allow you or your managers to create and share team schedules quickly. The time and attendance features can then be used to track regular and overtime hours worked as well as paid and unpaid time off. Team communication tools allow employees to swap shifts, declare availability and request time off.

When I Work tiered plans and pricing:

You can also choose to subscribe only for the scheduling app, without the time and attendance app. That will cost you $2.50 per user, per month for Standard plan and $6 per user, per month for Advanced plan. The Time and Attendance app has tools for generating timesheets, overtime alerts, break management, attendance notifications, intensive reporting, GPS enforcement and more.

The Standard plan includes standard scheduling features, such as templates, auto-scheduling, multiple views, labor planning, scheduling roles and overtime management. The Advanced plan has advanced scheduling tools, such as role permissions, custom shift reports, labor sharing and more.

When you sign up for time and attendance, you can also choose to pay your employees a part of payment by integrating with Clair.

Who should use it:

When I Work is perfect for businesses where employees work in shifts, such as restaurants and retailers. Its robust scheduling and messaging tools ensure that you are never short of staff.

OnTheClock is an inexpensive alternative for automating all your time and attendance workflows. It is web-based, offers all the features for all users and integrates seamlessly with multiple payroll services, such as QuickBooks, ADP and Gusto

OnTheClock is free for up to two employees. The pricing starts from $3.50 per user, per month, and decreases as the number of employees goes up. If you have more than 400 employees, you must contact sales for customized pricing.

OnTheClock supports multiple punching methods, such as mobile app, browser, username and password. Besides supporting GPS and geofencing, it also allows you to implement device and Wi-Fi restrictions to prevent buddy punching and time thefts.

PTO management; salaried hours tracking; and tips, bonus, commission and mileage tracking ensures you pay your employees accurately each cycle. You can also create shift schedules quickly and share them with your team via Excel sheets, PDFs and emails.

Who should use it:

OnTheClock is an affordable time and attendance software for businesses of all sizes and industry.

Deputy is an affordable time and attendance software for small businesses. It has no free plan but you get a free trial of 31 days when you sign up. The software allows you to track time and attendance with location capture. You can also if you use an iPad kiosk, it also provides biometric recognition capability.

Deputy also has a separate scheduling product. The Premium plan combines both scheduling and time and attendance software. For advanced reporting, analytics and security for large teams, you can sign up for the Enterprise plan.

Deputy tiered plans and pricing:

You can customize timesheets fields to capture data, such as mileage and tips, and create unlimited timesheets per month. You can also assign one-time or recurring tasks. The time and attendance dashboard enables you to manage leave requests and approvals, shift swaps and check employee availability.

The scheduling app allows for unlimited shifts per month, auto-scheduling, mail and rest break planning, availability planning and task and project costing. The Enterprise plan provides single sign-on and advanced planning, reporting and analytics. You need to reach out to them for pricing details.

Who should use it:

Deputy is an affordable time and attendance app for small businesses that do not have employees working in shifts.

Timesheets is a web-based time and attendance software with an integrated HR system. Freelancers can use all its features for free but even for the paid plans, there are no setup fees, no base fees, no cancellation fees or long-term contracts. And all features are available for all users.

Timesheets pricing:

When it comes to pricing, its plans can get a bit confusing. The paid plan starts at $5.50 per user, per month. Timesheets charges you according to a range for the number of users, and you must pay for the higher number. For instance, if you have 23 employees, you will need to sign up for the 21 to 25 employees’ plan and pay for 25.

Timesheets provides discounts for nonprofits and prices start from $4.40 per user, per month. It also has a special referral program for accountants. If you want time-stamped photos of the employees at the time of punching, you again need to pay extra.

Who should use it:

Timesheets is perfect for nonprofits that need time and attendance software that comes integrated with HR, scheduling and expense tracking tools.

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QuickBooks Time is an employee time and attendance software from Intuit. It comes integrated with QuickBooks, so if you are an existing QuickBooks user using this software makes sounds intuitive. However, even if you are not a QuickBooks user you can still use QuickBooks Time, especially for remote workforce as it provides real-time insights into each employee’s location and tasks being handled by them.

Quickbooks Time tiered plans and pricing:

QuickBooks Time is also currently running a promotion where you can sign up for a 30-day free trial or get 50% off base fee for three months by signing up immediately. The Elite plan has additional features such as mileage tracking, project tracking, timesheet signatures, geofencing and project estimates vs. actuals reporting.

Learn more: Read our full Quickbooks review.

Who should use it:

QuickBooks Time is ideal for existing QuickBooks users. If you can afford the somewhat expensive software, you can use QuickBooks Time for monitoring and tracking your remote employees even if you don’t use other Intuit products.

TimeClick is an on-premise time and attendance software that charges a one-time license fee rather than a monthly subscription. The pricing plan is based on the number of devices on which you want the software to operate and not the number of employees. However, database security comes with an annual support plan depending upon your base plan. Each device has one database to store all time and attendance data.

If you have employees at multiple locations but you wish to maintain only one database, you can license only for one device. TimeClick will guide you on how to set up only one license for managing employees in multiple locations.

TimeClick tiered plans and pricing:

The software is installed on one device where you can add an unlimited number of employees. Each employee has a unique password that they use to punch time and request time off.

Premium and higher plans also support mobile clock in/out. Employees can download the TimeClick app on their mobile device and set it up with your license details to punch time on the go.

Besides time tracking and auditing, all plans support:

• Employee scheduling
• Mass time entries
• Overtime roles configuration
• Department and job tracking
• Paid and unpaid break tracking
• Automatic lunchtime deduction
• Night shift support
• Prevent clocking in outside of scheduled start time
• Fully customizable reports
• Bereavement, holiday and custom time tracking

Who should use it:

TimeClick is perfect for small businesses that operate in a traditional setup where all employees come to the office every day.

Time Doctor is a cloud-based Time and attendance software that helps you track employee time accurately and gain insights for optimizing employee productivity and costs. For example, every plan includes task and project management as well as activity tracking. These features enable employers to gain real-time insight into employee performance and productivity as you can see which tasks employees are focusing on while they are clocked in. Additionally, you can also share tracking data with your employees so that they can improve their own productivity.

TimeDoctor Tiered plans and pricing:

TimeDoctor offers three plans that are all available with month-to-month or annual billing. Plans vary largely based on the features available. For example, while all plans include the basic features such as time tracking, task and project management, activity tracking and screenshots, the mid-tier plan also includes access to over 60 integrations, URL and app tracking and email notifications. Whereas the top-tier plan also includes client login, VIP support and unlimited groups.

Who should use it:

Time Doctor is perfect for teams that need to optimize productivity. Whether you monitor the employees actively or not, you can share time audit data with them to help them improve their own productivity.

Everhour is time and attendance software suitable for tracking time for each project and task. It integrates well with multiple project management apps, such as Asana, Jira, monday.com, Notion, Todoist and more, making it the ideal solution for businesses that already use these other platforms and tools. In addition to time and attendance, Everhour also offers a range of features such as billing and budgeting (with expenses and invoicing) and task management (with visual planning).

Everhour Tiered Plans and Pricing:

The forever free plan for up to five users that includes unlimited time tracking, unlimited projects, unlimited reports that can be exported and mobile app support. It is sufficient for very small teams with limited time tracking needs.

Paid plans have more features, such as scheduling, budgeting and invoicing, but they have minimum user criteria. The minimum number acts as a base price that you must pay even if you have fewer users. For instance, even if you have three users, you will still need to pay $42.50 (for 5 users) per month, billed annually to sign up for the Team plan.

Lite has additional tools for budgeting and invoicing. You can set project rates and track project costs. The app alerts you when you reach a certain percentage of the total project cost estimated. You also get native integration with other apps, automatic time approval, employee scheduling, time of management, expense management and priority support.

Who should use it:

Everhour is ideal for small freelancers and small teams that need to integrate their time and attendance software with project management tools.